Preservathon: Audiovisual Preservation Storage Solutions

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June 25 2014 - 26 2014
Radiotelevisione italiana - Museo della Radio

About Preservathons

PrestoCentre Preservathons are two-day hands-on events developed around main themes and challenges in audiovisual digitisation, preservation and long-term access. During the first day, attendees will work together in small groups. Activities include workshops, roleplaying, demonstrations, presentations, writing and negotiation exercises (e.g. call for tender, SLA). Each Preservathon includes a competitive element. The second day is organised as a mini-conference including concise presentations and demonstrations of the results and experiences from the first day, a ceremony to award the winning group, and a short but informative review on the subject, including the state of relevant technology, related research, and open questions.

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AV Preservation Storage Solutions

Get it right the first time - Learn to select the best storage solution for your AV archive

Around 2000, there was a widespread assumption that digitisation would solve most media preservation problems by making perfect digital copies onto new carriers as the need arose. However, it has become clear that there is no such thing as ‘everlasting’ data storage. Digital preservation requires the indefinite, error free storage of information, together with the means for its retrieval and interpretation, irrespective of changes in technologies, support and data formats, or changes in the requirements of the user community. Any choice of storage solution, therefore, involves careful consideration, needs assessment, long-term cost evaluation and so on. Where and when do vendors get involved and what do you need to know about them and their products before you make your decision?

Storage technologies and storage management have become essential components of long-term digital preservation. Many storage vendors concentrate on the audiovisual space covering production, post, playout, distribution and archiving. These include disk based solutions as well as data tape solutions, and there are many providers (ISILON, BlueArc, Fujitsu, EMC, HP, IBM, Oracle, HP, Quantum, Spectra Logic et al). We have also begun to see cloud storage specifically for long-term preservation, e.g. from DuraCloud, Arkivum, ColdStorData and Autonomy. Cloud storage for audiovisual archiving is also emerging with Front Porch and its ‘archive as a service’ (Lynx). T3Media (Thought Equity Motion) is offering services to store and monetise archive content. All these include storage and management, all are audiovisual, all are preservation or preservation-related. The Preservathon does not favour any particular technology solutions, vendor or service provider. Instead, it will help you prepare to assess the solutions already available and the new developments on the horizon. It will also help technology providers to understand and harness the results of the Preservathon to better understand the questions and meet the needs of end users.

View Preliminary Programme

Practical Details

The Preservathon will take place on 25-26 June at Rai “Museo della Radio”, Turin, Italy. The first day will be a hands-on workshop where teams will learn what is involved in selecting the best long-term audiovisual storage solution. The second day will host a mini-conference. This Preservathon is made possible by the Presto4U project.

Target Audience

Library and archive technologists, directors of collection care and IT advisors interested in the various motivations and priorities of storage for digital audiovisual media across different domains.

Learning Objectives

After joining this Preservathon you:

  • Will have a better understanding of the concept of procurement and vendor rating;
  • Will be able to map organisational requirements to the market of storage solutions;
  • Will have a better understanding of functionality vs technology;
  • Will have a better understanding of costs (full costs of ownership).



Activities include:

  • Selection of 4 - 6 target vendors and solutions for a Request for Information (RFI);
  • Write a Request for Information (RFI);
  • Draft a Request for Proposal (RFP) or tender for a storage solution.


Preliminary Programme Preservathon and


Day 1: Wednesday 25 June 09:00am - 18:00pm (Preservathon)

09:00 - 09:30

09:30 - 10:30 Introduction and explanation of challenges; forming of working groups around similar AV archival storage challenges. Groups will introduce themselves and plan how to address the challenge. Parallel work on defining institutional and functional requirements of each use case. Experts guidance available for consulting and advice.
10.30 - 11.00 Coffee Break
11.00 - 12.30 Continued group working on defining institutional and functional requirements of each use case
12:30 - 13:30 Lunch
13:30 - 15:30 Continued group working, discovering difficulties, dilemmas, and identifying availability of solutions (RFI). Short presentation per group.
15:30 - 16:00 Coffee Break
16:00 - 16:15 Plenary overview
16:15 - 17:15 Preparing and documenting requests for proposal or tender.
Each group knows their exact needs, have identified solutions, and working on next steps.
17:15 - 18:00 Presentations of request to vendor panel


Day 2: Thursday 26 June 09:00am - 17:00pm

09:00 - 09:30

Opening, feedback on archives’ storage challenges from Day 1
Bram van der Werf (Senior Project Leader, PrestoCentre Foundation)
09:30 - 10:00 Award Ceremony to award the winning group
10:00 - 10:30 Storage strategy and the journey towards digital maturity
The Sound and Vision Institute in The Netherlands holds a large part of the Dutch visual history of the past 100 years. Films, documentaries, radiobroadcast, and television programmes comprise more than 800.000 hours worth of material. The costs for creating and digitising this oeuvre have run into the billions. The educational, cultural, and economical value of this material is unprecedented, and the save storage of it all has become one of the core tasks of the institute.

Ernst van Velzen (CTO, Netherlands Institute of Sound and Vision)
10:30 - 10:45 Coffee Break
10:45 - 11:15 The Procurement Process
The procurement approach of the BFI and how competitive dialogue procedures give a greater insight and understanding to the entire process.

Charles Fairall (Head of Conservation Collections & Information, British Film Institute)
11:15 - 12:15 R&D and the future of storage: What is on the horizon?
Research outcome, new developments and Technology watch on storage trends

Paul Walland (IT Innovation), Ajay Chakravarthy (IT Innovation), Tom Heritage (BBC)
12:15 - 13:15 Lunch
13:15 - 14:00 Building Real World Media in the Cloud, Front Porch Ditigal
Attendees will gain a unique insight into the assembly of an integrated workflow that enables high resolution broadcast content to flow seamlessly through public, private, and hybrid cloud infrastructures. This session tackles head-on the issues of security, bandwidth, storage technology, and cost and will provide attendees real-life examples of approaches where the Cloud is being successfully used for content protect, disaster recovery, business continuance and for live broadcast operations.

Guillaume Neveux (International Business Development Manager, Front Porch Digital)
14:00 - 14:45 A Long-Term Content Archiving Strategy: Technology, Solutions and Choices

The general trend in the global Broadcast and professional audio/video media industries has moved steadily from its tape-based origins toward file-based workflows for acquisition, post-production and distribution, whilst the archive domain has remained largely tape-based. Sony has developed a new Optical Disc technology and the systems that provide for the long-term archiving of multimedia content. The presentation provides an insight into the back ground and the proven benefits of optical disc over all other archive media technologies, whilst proposing a strategy for long-term content life cycle management of valuable assets

(Colin Thompson, Sony)
14:45 - 15:00 Coffee Break
15:00 - 15:45 Access all areas - Making your media work harder for its keep
You’ve made all the hard strategy decisions surrounding preservation, but how do you open up and commercialise archives to maximise the return on that investment? This presentation looks at the potential for monetising media and the commercial models available to archives.

Ian Mottashed (Marketing Director, Cambridge Imaging Systems Ltd)
15:45 - 16:45 Make or Buy: Open Source or Industry Solutions?
Panel discussion on the role and pitfalls of open source solutions versus industry solutions.

Panel: Laurent Boch (Rai), Paul Walland (IT Innovation), Bram van der Werf (PrestoCentre Foundation)
16:45 - 17:00 Summary and Closing

Bram van der Werf (PrestoCentre Foundation)
The Presto4U project receives funding from the European Commission's Seventh Framework Programme (FP7). The project will run from 1 January till 31 December 2014. Read More


Date: 25 - 26 June, 2014

Location: Rai “Museo della Radio”, Turin, Italy

Time: 25 June, 9am - 6pm (with the option of dinner) 
26 June, 9am - 4pm

Fee: €120,- for a two-day ticket (for people who only want to attend the mini-conference on day 2 we offer a specific one-day ticket of €50,-). 

Discount: PrestoCentre members receive 10% discount! Contact PrestoCentre for the discount code, or become a Member.

Limited places available, registrations are on first-come, first-served basis

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